Wednesday, October 6, 2010

Our First "Boosters Meeting" Minutes

For those of you who would like to stay up-to-date with Boosters, but were unable to attend the last meeting, here is a summary of what happened at the last meeting. It was held on September 15, 2010 at 7 p.m. in the Parent's Room.

In attendance: Danielle DeSano-Smith, Kathy Tucker, Heidi Saxton, Angela Hawley

This year's Board: Danielle DeSano-Smith; Incoming President, Kathy Tucker; Treasurer, Stephanie Howell, Vice President Secretary to be filled.

We are in need of more parents!! Angela Hawley volunteered to handle our Box Top Program. . . thank you Angela!! A big “Thank You” to DeAnn Marston and Irma McCall for their dedication and hard work at the concessions booth during the stormy carnival. We hope to increase the number of parent attendance at our monthly meetings. We need a volunteer(S) to assist with the following activities/responsibilities; The Booster Board, filling our vending machines and turning in returnables. We discussed the Capri Sun program potential during lunch times and Saturday soccer games, great program but we would need at least 2 persons to spearhead.

Budget: The primary goal of booster is to generate funds to contribute towards the SALT Budget. Our clubs current 2010/2011 expenses include $344 to replenish Booster Club letterhead. $200 postage. Heidi Saxton suggested an expense of up to $1000 to purchase a water vending machine this year. Last year’s purchase of the soda/ snack machine has been paid off and are now generating proceeds. We also discussed an amount of $1200 to use toward a spring family event. Last year’s Mardi Gras was suggested.

Treasurers Report - Due to computer crashing and recent events, Kathy was unable to bring a ytd financial. Kathy will have updates by our next meeting.

New Business

• Recap of Carnival- A big “Thank You” to DeAnn, Peyton and Bailey Marston, Irma McCall, Koriyon DeSano-Smith, Kathy and Andrew Tucker for their dedication and hard work at the concessions booth during the stormy carnival. We worked very hard and were quite busy but the rain created a loss of income making our net profit only $121.98

• Apparel Sales – Cassie Kennedy is busy counting up our final orders received today. We had a few parents disappointed they couldn’t purchase today. We discussed if Cassie would be able to offer another order mid-year.

• Booster Plus Program - We discussed how we hope this program continues to grow. This year our sign up at Carnival/Orientation was rained out. To date we have collected $2800. Last year we collected $7900 at Orientation. We discussed how this option to contribute directly and receive the tax deduction is still desirable. Tell everyone!!! We need more Booster Plus supporters!!

• Kroger Rewards - Kathy updated us that we are still awaiting our I.D. # from Kroger’s. Parents will then be able to link their Kroger card to South Arbor and we will receive a portion of our parents every purchase!! Kroger’s advised us that our number has been assigned and we will receive any day now.

• Announcements - We discussed the big change of separating the other fundraising events into a separate account/maintenance. This means events such as , 6th Grade Camps, Eighth Grade DC fundraising funds will not go funnel through the Booster Club Account. This account will be managed separate ad offer a clearer understanding of the funds that available.

Next Meeting: Wednesday October 21, 2010 7:00 p.m. Join us!!

Meeting Ended at 8:00 p.m.

Monday, October 4, 2010

Next Boosters Meeting: Come and Join Us!

Our next Boosters meeting will be Wednesday evening, October 20 at 7:00 p.m. in the Parent Room. At our last meeting, we discussed the Box Top and Soup Labels program (thanks to Angela Hawley, who agreed to take over the coordination of this).

Minutes from our last meeting will be posted here soon. If you would like to attend the next Boosters meeting, be sure to let Danielle know . . . or, if you happen to be in the area, just drop by! All South Arbor parents are eagerly invited!